Short on time? Here’s the best business password manager:
- 🥇 Dashlane: Includes high-level encryption, SSO and AD integration options, secure sharing, dark web monitoring, multi-factor authentication options, an intuitive admin dashboard, and more. Very easy to use for both technical and non-technical employees, and it’s suitable for businesses of all sizes.
We’ve been using a Google spreadsheet that contains all of our company logins to help manage and share company passwords, but considering this is both insecure and inconvenient, I decided it was time to find a good business password manager that would be better than a spreadsheet.
Our company is made up of a few hundred employees and spans several different departments across several different verticals. And since we’re a remote-based company, we’re all spread out around the world, so we all rely on our internet accounts for communication, project management, and work-based tools.
I was pretty disappointed with most password managers I tried, as they didn’t offer a lot of improvements over a spreadsheet. Either that or they were extremely difficult to use, really expensive, or way too complicated for the average IT department to use.
However, I did find 10 password managers that offer a good range of features for businesses of all sizes.
- Excellent security (high encryption, multi-factor authentication, etc.).
- Necessary features like password generating, auto-saving, and auto-filling.
- Intuitive admin and employee dashboards.
- Quick and easy onboarding systems.
- Business-specific features such as SSO (single sign-on) options, active directory connectivity, and customizable security settings.
Whether you’re looking for a password manager for a small or medium-sized business or enterprise-grade software for a company with thousands of employees, you’ll find a product on this list that’s just right for you and your employees.
Quick summary of the best business password managers in 2021:
- 1.🥇 Dashlane — Best overall business password manager in 2021.
- 2.🥈 1Password — Easy to use, with multiple vaults for secure sharing.
- 3.🥉 LastPass — Advanced admin controls, extras like geofencing logins.
- 4. Keeper — Extra security features like encrypted messaging.
- 5. RoboForm — Great auto-fill capabilities and sharing options.
- #6-10 of 2021’s best business password managers.
- Frequently Asked Questions about Password Managers for Business.
How I Rated the Best Password Managers for Business in 2021
- High security. Each password manager on this list offers high-security features like two-factor authentication (2FA) and extra-strength encryption (256-bit AES or better). The password manager companies also need to maintain active zero-knowledge protocols to ensure the security and privacy of their users. All of these products have been thoroughly vetted to make sure they contain no vulnerabilities that could compromise a business’s well-being.
- Easy setup and onboarding. All of the password managers I recommend here are either easy to install or offer specialists to help install the software on your company’s systems. All of these products also have intuitive dashboards and make it simple for both technical and non-technical employees to use all of the available features.
- Admin controls. I want admin controls that let me see how all of my employees are managing their passwords, and I want to ensure they’re following proper security practices. All of the brands on this list include some kind of admin controls to give IT departments and other administrative staff the ability to restrict certain kinds of permission levels and implement necessary security protocols.
- Features. All of the brands that made it to this list have a wide array of both basic password management features, like auto-saving and auto-login, and advanced features, like login security audits and secure password sharing. Both me and various colleagues hand-tested each feature, and we reached a general consensus over whether or not they were good.
- Value. A large-scale password manager is not cheap, nor should it be. But many of the brands I tried were offering little value for outrageous prices. The password managers I ultimately selected for this list offer a wide range of features and are reasonably priced. And all of them provide free trials, so you can personally make sure they will work for you before you commit.
Top Brands That Didn’t Make the Cut
- SolarWinds Passportal — SolarWinds’s password manager, Passportal, offers a decent range of features. However, SolarWinds was recently hacked by Russian agents, causing a lot of chaos in systems protected by SolarWinds’s software. While SolarWinds claims to be committed to ensuring user safety, I’m not very confident in their security systems at the moment.
- Hitachi ID Bravura Pass — Hitachi ID’s password manager offers a lot of features, including advanced IT system integration options. However, its user interface is outdated and my team found it extremely frustrating to navigate.
- Thycotic Secret Server — While Thycotic was pretty good when I tested it, I wasn’t impressed by its security reports feature, which was very complex and made reporting very long-winded and confusing. The brands on this list do security reporting much better.
🥇1. Dashlane — Best Password Manager for Businesses of All Sizes in 2021
Dashlane is my favorite business password manager. It has everything both small and big businesses need to secure and manage their passwords — including 256-bit AES encryption, a wide range of features, an intuitive employee dashboard, and a well-built and easy-to-use admin console.
Integrating Dashlane into a company’s computer systems is easy — my IT team had no problems getting Dashlane set up and running. They particularly liked that the admin console made it really simple for them to manage permissions on employee accounts and ensure everyone was using highly secure passwords.
All of our team members found Dashlane very easy to understand and use. After a 5-minute walk through, everyone understood exactly how to operate the settings, create new passwords, use the browser extension, sign into their Dashlane account via our company’s SSO provider (Okta), and share passwords with team members. And the intuitive admin console made it easy for me to create company-wide logins and share them with relevant members (and revoke access when they left the company).
Dashlane’s business plan includes:
- Two-factor authentication (2FA).
- Dark web monitoring.
- SSO options.
- Secure password sharing.
- VPN (virtual private network).
- Active directory integration.
- Advanced security reports.
- Remote account deletion.
- And a lot more…
I’m a big fan of Dashlane’s dark web monitoring — during my tests, it found that a significant number of employee accounts had been leaked in a data breach (including my marketing team’s old Canva account!). A couple of the other password managers I tested found this breach, too, but Dashlane not only found the most breached accounts across our company vault, it also provided the most actionable steps in fixing these logins.
Dashlane has two business plans. Dashlane Team includes everything except for the SSO options. Dashlane Business includes all of the features listed above, including the SAML-based SSO options (and also a free Dashlane Premium Family plan to all users).
Dashlane is by far the best business password manager I tested. Dashlane made the usually complex IT integration process seem easy, and all of my employees quickly understood how to operate all of Dashlane’s features. Dashlane is a bit more expensive than other brands, but its overall ease of use and extra features make it worth the price. Both of Dashlane’s business plans come with a 30-day free trial.
🥈2. 1Password — Wide Range of Features + Very Easy to Use
1Password is very secure, very easy to use, and comes with a wide range of features for both admins and team members — including advanced two-factor authentication (2FA), secure password sharing, and dark web monitoring.
One thing I really love about 1Password is that it has options to connect third-party apps to add new users and manage their account. For example, when I connected my team’s Slack account to 1Password, I could easily invite everyone to 1Password via Slack and monitor when they logged into their 1Password accounts. I could also get Slack notifications when someone needed their 1Password account recovered. Easy third-party integrations like these are where 1Password really shines.
1Password also includes:
- Admin control panel.
- Password vaults.
- Advanced 2FA options.
- Customizable security settings.
- Active directory integration.
- SSO options.
- Dark web monitoring.
- Hidden vaults (Travel mode).
I’m a big fan of 1Password’s password vaults — you can organize specific passwords into vaults and only allow specific team members access to each specific vault. For example, I created a vault for my marketing team, so only marketing team members were able access to the passwords inside that vault.
1Password offers 3 business plans. 1Password Teams is the cheapest, but it doesn’t include many advanced options like AD integration. 1Password Business includes all of the mentioned features as well as 5 GB of encrypted cloud storage per user, 20 guest access accounts, and a 1Password Families plan for every user. And 1Password Enterprise includes all Business plan features and adds onboarding and training assistance as well as a dedicated account manager.
1Password offers excellent security, a wide range of features, and is easy to set up. I particularly like 1Password’s third-party integration options, intuitive admin controls, and separate vaults for secure password sharing. 1Password has 3 business plans, and you can test all of them with a 14-day free trial.
🥉3. LastPass — Best Password Management Controls for Admins
LastPass has one of the most intuitive admin dashboard interfaces of any password manager I tested. Even without a lot of IT expertise, I found it really easy to add new team members, enforce specific security settings (like requiring everyone to use multi-factor authentication), and integrate the program into my company’s active directory software.
LastPass also includes a wide range of admin tools that are all very easy to find, understand, and use. It has things like:
- Geofencing login policies.
- Easy-to-set security policies.
- Advanced multi-factor authentication (MFA) options.
- Dark web monitoring.
- VPN integration options.
I really like that you can set up very specific login requirements, such as employees only being able to log into their accounts in a specific location. So as soon as anyone leaves the geofenced radius around the office, they won’t be able to log into any work accounts.
LastPass offers a range of business plans. There’s LastPass Teams (without SSO and AD integration), LastPass Business (with SSO and AD integration), and LastPass MFA — a standalone multi-factor authentication software that integrates with apps used by your company. There’s also LastPass Identity — this is the most comprehensive option as it combines AD integration, SSO options, and all of the features included in LastPass MFA.
LastPass is one of the most intuitive and feature-rich password managers for businesses. I particularly like that admins can set specific login requirements for team members (such as being able to log into LastPass only in a specific location). LastPass offers several plans for businesses of all sizes, and you can try all of them using a 30-day free trial.
4. Keeper — Best for Secure Communication Between Team Members
Keeper is a very intuitive and secure password manager with many advanced integration and admin customization options. It also comes with an encrypted messenger app, KeeperChat, which makes communicating between team members both very convenient and secure.
One of my team members recommended that I set up KeeperChat and create different group chats for different teams — marketing, IT, HR, etc. We then could securely share important files and even set “self-destruct” timers on messages containing sensitive information that delete themselves after a set time period.
Keeper also includes a wide range of features:
- Advanced security policies.
- Many 2FA options.
- Admin dashboard.
- Dark web monitoring.
I really like that admins can set up very specific security policies — for example, strong 20-character master passwords and biometric 2FA requirements. This ensures all employees are keeping their accounts as secure as possible.
My IT team set a policy for all high-level employees (who have access to very sensitive documents) to use a 2FA hardware key like Yubikey, whereas all other employees could use the Google Authenticator app.
Keeper’s dark web monitoring feature, BreachWatch, is also really good. BreachWatch alerts employees if one of their accounts has been compromised in a data breach, prompting them to change their credentials before cybercriminals can steal sensitive company data.
Keeper has two business plans. Keeper Business and Keeper Enterprise are virtually the same in terms of end-user features, but for SSO options, AD integration, advanced 2FA, and provisioning options, you’ll need Keeper Enterprise.
Keeper is intuitive, well-designed, and easy for most users to understand. I really like KeeperChat and how it makes communication and file sharing between my team members both convenient and secure. Keeper Enterprise is probably best for larger businesses, and the Business plan is more suited to startups and smaller companies. Both plans come with a 30-day free trial.
5. RoboForm — Best for Auto-Fill Capabilities
RoboForm has the best auto-fill capabilities out of all the business password managers on the market. I was testing it with all different web forms — legal forms, registration forms, and all different kinds of social media logins — and RoboForm figured out how to auto-fill all of them. Even top brands like Dashlane and 1Password can’t really handle complex legal forms, but RoboForm outperformed all others on auto-fill capabilities.
RoboForm also has a range of other features, including:
- AD integration.
- SSO options.
- Advanced reporting.
- Additional 2FA options.
- Shared access groups setup.
I really like RoboForm’s shared access group feature, which lets you create different shared vaults for different departments. The shared access customization options are also very good, with options to enable access to certain shared vaults only when connected to your office network’s IP address — ensuring that your employees don’t accidentally compromise logins when outside of the company offices.
The only thing I dislike about RoboForm is that both the desktop app and admin dashboard don’t include an option to manually add passwords. I needed to install the RoboForm browser extension and then log into my accounts so they could be auto-saved. I also don’t like that users have to use the browser extension to import passwords — competitors like Dashlane allow users to import passwords using the desktop app. However, these issues probably won’t be a big problem for most business users.
RoboForm is much cheaper than most other brands. Its cost per user is lower than other brands on this list, and RoboForm offers discounts for more users and longer-term subscriptions.
RoboForm’s auto-fill capabilities are the best on the market, accurately filling out even the most complex web forms. RoboForm also includes a decent range of business features, including integration options and secure password sharing. RoboForm isn’t as intuitive as some other password managers, so it may not be the best option for non-technical users. If you’re interested, you can try RoboForm using a 14-day free trial.
6. PassCamp — Extremely Intuitive Business Password Manager
PassCamp is the most user-friendly password manager on this list. While lots of competing password managers like Dashlane and LastPass have easy-to-function interfaces, PassCamp’s interface is so intuitive that I think literally anyone can use it.
While I love the simplicity of PassCamp’s interface — which makes it a great option for fast setup and onboarding — I was a bit disappointed with its lack of advanced features.
PassCamp doesn’t have some of the features I like seeing in a premium business password manager, like dark web monitoring and VPN integration. PassCamp doesn’t even have a desktop app (it’s all in the cloud). That said, it does have all of the password manager essentials, including:
- Secure password sharing.
- Guest access.
- Organization tags.
I like that PassCamp makes password sharing really easy. There’s a menu panel on the left side of the user dashboard that shows all team member accounts, which makes sending passwords as simple as sending a message on Facebook. I also like how temporary staff, interns, and contractors can create free guest PassCamp accounts and connect to my business’s PassCamp account, letting us easily and securely share passwords.
PassCamp has two business plans. PassCamp Teams offers all of the essential features, but it doesn’t include SSO or AD integration options, whereas PassCamp Enterprise does offer SSO and AD integration, and it can be customized to your business’s needs.
PassCamp is secure and very easy to use, but it lacks a lot of features and doesn’t yet have an offline desktop app. PassCamp does have all of the essentials, and it makes it very simple to share passwords between team members. I also like that users can create guest accounts for non-employees. PassCamp has two business plans, including the customizable Enterprise plan. PassCamp business plans come with a 14-day free trial.
7. Password Boss — Intuitive and Easy to Set Up
Password Boss is an intuitive password manager that offers an easy-to-use admin dashboard and a good range of features. When I tested Password Boss, I found it easy to navigate around the admin dashboard and onboard new team members. Setting security policies was also straightforward, and I had no issue connecting Microsoft Active Directory and Azure. However I would like to see more AD and SSO integration options, including Okta (which my IT team prefers to use).
Password Boss also offers:
- Password sharing.
- Detailed activity reports.
- Breached accounts scan.
I was also happy with the offboarding process. I was able to change the settings to automatically remove all business passwords from a user’s account when offboarding them — something even top business password managers don’t offer.
I like Password Boss, but I think competitors higher on this list have a slight edge over Password Boss, as they include a few more advanced settings, including more SSO and AD connectivity options.
Password Boss’s business plans start at a relatively low cost per user, which gets even lower if you opt for a longer subscription. The Standard business plan is more for smaller teams, as it offers only the essential features. The Advanced plan is better for bigger enterprises, as it offers the detailed activity reports, Active Directory connections, and advanced security policy settings.
Password Boss is very easy to set up and offers a good range of features. The onboarding and offboarding processes are easy to follow, and I particularly like the range of security policy settings. While the top competitors on this list offer a few more features, I still think Password Boss is a well-rounded business password manager that should be considered for its ease of use. Both of Password Boss’s business plans come with a 14-day free trial.
8. Passwordstate — Great for Detailed Permission Controls
Passwordstate offers a wide range of permission options that gives businesses a lot of control over how passwords are managed. I especially like the granular permission options that allow admins to tailor each user’s permissions and access levels depending on their position.
Passwordstate also includes:
- AD integration.
- SSO options.
- Activity reports.
- Advanced 2FA.
- Permission options.
- Password reset options.
Passwordstate feels like it’s been designed specifically for businesses — as opposed to other business password managers that feel like personal password managers awkwardly molded into a business version. That said, I still don’t think Passwordstate’s dashboard is as intuitive as Dashlane or 1Password.
Passwordstate charges a one-time fee for the software, but there are also optional annual fees for upgrades, support, and extra features. Passwordstate’s Named User plan includes one installation for a chosen number of users, whereas the Enterprise plan covers an unlimited number of users. Passwordstate Global also provides coverage for an unlimited number of users, but it adds unlimited system installations.
Passwordstate is a decent password manager with a decent range of features. It has a solid variety of permission settings that give a lot of control over how passwords are managed. It’s pricing is slightly confusing, but Passwordstate offers all of its features (including its enterprise features) free for up to 5 users, so you can try it with a small number of team members before purchasing.
9. CyberArk — Advanced Password Management for Enterprises
CyberArk is an enterprise-grade software that focuses on securing an entire company’s IT systems. Because of its advanced functionality that requires a lot of technical know-how, CyberArk is best for large corporations that need sophisticated tools to manage and secure a huge amount of sensitive data.
I spoke with a colleague whose financial services company uses CyberArk. He says CyberArk is the #1 choice among his IT team as it offers a wide range of advanced tools that help keep the company compliant with strict data security laws.
Some of CyberArk’s features include:
- Automated credential changing.
- Real-time account monitoring.
- Advanced reports for compliance.
I really like CyberArk’s automated process of changing account credentials, giving IT teams an easy way to manage company cybersecurity. And real-time account monitoring is incredibly helpful, too, as it enables admin teams to quickly spot suspicious activity and stop it before any damage gets done.
CyberArk’s pricing is quote-based, and as they offer a wide range of different tools, you’ll need to contact CyberArk’s sales teams to find out how much it will cost your business to use their services.
CyberArk is a very advanced data security solution that also includes a password vault. In my opinion, CyberArk is too advanced for many users’ needs. However, large enterprises who are dealing with a huge amount of data and need to stay compliant with strict data security laws should definitely consider CyberArk.
10. Sticky Password — Decent, Cost-Effective Option
Sticky Password is an ok option for smaller teams looking for a simple, easy-to-use business password manager. Sticky Password’s interface is a little pixelated and not nearly as well designed as the other brands on this list. That said, I like that Sticky Password includes various admin controls to ensure all passwords used by team members are secure, like when setting master password requirements.
Sticky Password also has:
- Password sharing.
- 2FA options.
- Customizable permissions.
- Portable USB password vault option.
I like Sticky Password’s portable USB option, which lets admins access their passwords on any employee’s PC by inserting their external drive and launching the USB version of Sticky Password, named “Portable Passwords”.
Sticky Password Teams isn’t as advanced as some other competitors, but it’s a decent low-cost option for small businesses.
Sticky Password offers high-level security and a decent range of features. Most users will also find Sticky Password easy to use. Honestly, it’s not my favorite password manager on this list, mainly because of its somewhat outdated interface. That said, Sticky Password does offer a good selection of features and is one of the cheapest business password managers available. You can try it free for 30 days.
FAQs — Business Password Managers
Are password managers secure enough for businesses?
Yes, in general, password managers are secure enough to protect a business’s passwords. Most password managers use strong encryption, maintain zero-knowledge protocols, and provide extra security features like MFA and cross-platform sharing. Dashlane even has VPN integration.
All of the password managers on this list are robust systems engineered with security in mind. And the companies developing these systems are highly reputable cybersecurity providers. In short, businesses aren’t really secure until they have a secure password management system.
What’s the best password manager for businesses?
Dashlane Business is my favorite — it’s secure, intuitive, and includes a wide range of features for both end users and admins. Dashlane also includes features like SSO (single sign-on) and active directory software integration, which can help your business better manage how team members use Dashlane.
However, there are many other great business password managers that offer different features depending on your business’s needs.
Does my business really need a password manager?
If your business is handling more than just a few passwords, I’d recommend that you try a password manager — not just for convenience, but also for security.
Password managers will store all of your company’s login details in a secure ecosystem designed to make everything easier, safer, and more convenient. They point out security flaws in protocols, they point out weak and compromised passwords, and some even alert you to data breaches that contain company-compromising information.
How much does a business password manager cost?
In general, the size of your business will determine the size and scope that your password manager will need to cover — and that will determine the cost.
That said, if you’re a small business that only needs basic password management features like password storage, auto-fill capabilities, and password sharing, there are many low-cost options you can try.
But it’s best if your password manager is flexible enough to scale with your business as it grows. Top password managers like Dashlane and 1Password have excellent features for small teams of under 5 to large enterprises with thousands of employees.